Certified QuickBooks Pro-Advisor at Your Service

High-Quality Bookkeeping Services

As Advanced Certified QuickBooks Pro-Advisors, we can offer 30% discount on all QuickBooks Accounting programs. Our services at Pro-Advisor Bookkeeping Services are available to clients in Hamilton, Ontario and the surrounding areas. We would also be happy to
travel to yours!

Accounts Payable

  • Confirm all bills are accurate.
  • Enter into QuickBooks and pay with either manual cheque or printed cheque.
  • Monthly or bi-weekly cheque runs are recommended.
  • Ensuring vendors are paid in a timely manner and making calls if bills are incorrect or need to be discussed.

Accounts Receivable

  • Gather all data required to create invoice.
  • Setup line items in QB to enter data correctly.
  • Enter all information to invoice, ensuring amounts are accurate and lines are detailed. Make invoice clear for customers to read.
  • After allotted terms collection of receivables, by sending friendly reminders and follow up phone calls if necessary.

Reconciliation

  • Monthly bank and credit card reconciliations.
  • Cross-checking all data from bank accounts and credit card accounts if they have been entered into QB.
  • Gathering all receipts to be attached to bank or credit card accounts.
  • Scanning all receipts into either SkyDrive or Dropbox for reference and storage. This can be useful in case of CRA Audit.

Payroll

      • Weekly, bi-weekly, or monthly payroll
      • Manual or QuickBooks
      • QB Payroll setup for company and employee
      • Enter all time into QB timesheets for each employee. If add-on apps are used for time reporting, sync apps with QB.
      • Payroll remittances paid and filed with CRA.
      • T4’s and ROE’s completed and filed.
      • WSIB calculations and filed.

QuickBooks

    • Set up Company file according to specific industry.
    • Help choose which QB (Pro, Premier, Online, POS, Enterprise) is right for your company.
    • Set up chart of accounts
    • Set up service items and all line items according to your specific company.
    • Set up bank and credit card accounts including opening balances.
    • If add-on apps are used, set them up and sync with QB.
    • Unlimited QB technical support at my disposal for your use.

Inventory

  • Set up all inventory items. Enter cost price and sale price. Track average cost.
  • Track inventory items. Print inventory list sheet for reorder purposes or manual count.
  • Create assembly items. Use when cumulative items are used to create one product.
  • Enter bills for inventory items.

Job Costing

  • For construction industry, properly set up subcontractors to be entered as COGS and service items.
  • Allocate any related expenses to customers to give true revenue on the job.
  • Provide reports for each customer detailing expense and actual revenue.
  • Allocate employee time to customer job, if applicable.

Reports

  • Compile reports for owner’s review. Email reports if necessary.
  • Export to Excel Spreadsheet for easier viewing.
  • Go over reports with owner for clarification.
  • Monthly financial reports submitted for review. Balance sheet, profit and loss, and statement of cash flow included.

General Office Duties

  • Answer phones and take messages, if working from clients’ office.
  • Filing. Set up filing system for all accounting files.
  • Answer emails.
  • Year-end file storage, boxed in banker’s boxes kept on site for future use.
  • Office duties can also be set up according to client’s needs.
  • Scheduling appointments on desktop calendar to sync with mobile device.

Marketing and Computer

  • Keep track of Google Adwords account. Ensure monthly budget is working and Ad is always visible on first page.
  • Track social media accounts and schedule posts using HootSuite.
  • Create email accounts.
  • Install add on apps.
  • If using mobile devices such as iPads, we can set-up email accounts and other apps to correspond with desktop, ensuring all available information is always in your hands.

We customize our services to meet your needs. Contact us for a free one hour consult.

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